27th April 2022

The Annual General Meeting of the Council

will be held in the Village Hall

ON WEDNESDAY 4TH MAY 2022 7.00 pm.

AGENDA (AGM)

ANNUAL MEETING

1.         Election of Chair for the Council Year 2022/23

            To receive nominations and appoint Chair.

            Chair to sign Declaration of acceptance of Office.

2.         Election of Vice Chair for the Council Year 2022/23

3.         Election of Committees for the Council Year 2022/23

            a)  Planning Committee (4 Members or Full Council)

            b)  Finance Committee  (3 Members or Full Council)

            c)  Communications Committee (3 Members or Full Council)

4.         Appointment of Internal Auditor for 2022/23 Accounts – To be Confirmed following retirement of Alan Johnson.

5.         Appointment of representatives of the Council to other bodies for the Council Year.

            a)  ERNLLCA “To elect two councillors to represent this council at ERNLLCA district committee meetings.”

            b)  Riplingham Quarry Liaison Group (1 Representative)

6.         Dates and times of Meetings for the Council Year 2022/23

            To confirm meeting dates and times for the forthcoming year

7.         To Appoint Councils Signatories for the forthcoming Year on all Council Bank Accounts.

8.         Apologies for absence

            To receive and accept apologies for absence.

9.         Open Forum

            Members of the public may make recommendations about matters to be discussed at this meeting or other items of public interest.

10.       Minutes         

To approve the minutes of the meeting held 6th April 2022 as previously circulated (*).

11.       Declaration of Interest – The Parish Councils (Model Code of Conduct) To record any declarations of interest by any Member in respect of items for discussion on this agenda. Members declaring interests should identify the agenda item and type of interest being declared.

12.       Local Policing

            a)  To receive monthly update.

13.       Little Weighton Playing Fields

Any issues to be raised regarding the Playing Fields & agree actions

14.       Planning

a) Applications:    To consider Planning Applications and any other applications

received from East Riding Council for Consideration by the Council.

A1. 22/01032/STPLF – Construction of 4 silage clamps with associated access following demolition of existing building at Land East of 4U Fresh Produce Limited, Unit 6 Plaxton Bridge Road, Woodmansey. – (Parish Area:  Woodmansey Parish Council)

b) Decisions  

B1. 22/00498/PLF – Erection of single storey porch extension to front 9 White Gap Road, Little   

       Weighton, HU20 2XB

  • Planning Enforcement – To consider any enforcement matters.

d)  Monitoring Item:

  • Stoneledge Plant & Transport Ltd
  • Ashcourt Group Ltd –   LW Cutting

15.     Communications

  • Newsletter   – Date to be confirmed for next Edition.
  • New Website   – Update 
  • Queens Jubilee – Progress to date 

16.       All Correspondence received

            To receive and consider any actions required:

LW Village HallTo consider: Request for Grant Award for Queens Jubilee Events
          Village Tidy GroupTo consider: Request for Litter Pickers (equipment)
          LW Bowls ClubTo note – Letter of thanks regarding grant award.

17.     East Riding of Yorkshire Council

          a) Street scene Walkabout (Village Taskforce) – 20th May 22, 9.45 am Black Horse.

18.     ERNLLCA

  1. To note Bulletins received & Circulated

19.      Finance & Governance   

a) To review Annual Rents – Highways Storage Area, Allotments, Advertising & Football Teams

            b) To Review and Approve Asset Register – last reviewed 6.5.21

            c) To Review and Approve Risk Assessments – last reviewed 6.5.21

            d)  To Review and Approve Standing Orders – last reviewed 6.5.21

            e)  Parish Council Insurance

f) To Approve Payments presented

20.       Ward Councillors

            a) To receive report from Ward Councillor’s present.

21.      Grounds Maintenance

            To receive and approve any actions relating to:

  1. Lilac Grove (Posts)

22.       Highways

            To receive and approve any actions relating to Highways issues

23.      Matters for inclusion on the agenda for the next meeting

24.     Date of Next Meeting –    Meeting scheduled for 1st June 2022                       

………SJHunt…………………………….

S. Hunt

Clerk