A VIRTUAL MEETING OF THE ANNUAL GENERAL MEETING OF THE COUNCIL HELD

online via Zoom as permitted in The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (“the 2020 Regulations”) due to the COVID19 (Coronavirus crisis)

THURSDAY 6TH MAY  2021

Councillor Woodall opened the meeting and asked for a One Minute Silence in Memory of Barrie Heaton, and Rita Hudson both who had recently passed away.

64/21 ELECTION OF CHAIR FOR THE COUNCIL YEAR 2021/22

Councillor A.Woodall was proposed by Councillor R.Elvidge, and Seconded by Councillor

Councillor S.Turner.

RESOLVED – That Councillor A.Woodall is elected as Chairman until the date of the Annual

Meeting of the Council in 2022.

DECLARATION OF ACCEPTANCE OF OFFICE – The Chairman signed the Declaration of

Acceptance of Office which was witnessed by the Clerk.

65/21 ELECTION OF VICE CHAIR FOR THE COUNCIL YEAR 2021/22

Councillor P.Smith was proposed by Cllr Woodall and Seconded by Councillor K.Brown.

RESOLVED – That Councillor P.Smith is elected as Vice-Chairman until the date of the

Annual  Meeting of the Council in 2022.

66/21  ELECTION OF COMMITTEES FOR THE COUNCIL YEAR 2021/22

  1. PLANNING COMMITTEE that planning matters are discussed by 3 members, plus one reserve, until the date of the Annual Meeting of the Council in 2022.

RESOLVED: Councillors;  P.Smith, J.Richardson, R.Elvidge. Cllr K.Brown (Consultation on plans) S.Turner (reserve)

  • FINANCE COMMITTEE – RESOLVED that Financial matters are discussed by 3 members, until the date of the Annual Meeting of the Council in 2022.

RESOLVED:   Councillors:  K.Brown, S.Turner, P.Smith  (Chairman attends)

  • COMMUNICATIONS COMMITTEE – Resolved that this will be dealt with by Full Council and no separate committee.

67/21  APPOINTMENT OF INTERNAL AUDITOR – RESOLVED – that Alan Johnson is c   

           confirmed as the internal auditor for 2021/22.

                                                                         16                              ______Chair

68/21  APPOINTMENT OF REPRESENTATIVES OF THE COUNCIL TO OTHER BODIES FOR THE COUNCIL YEAR

RESOLVED:   ERNLLCA –   Councillors:  Councillor L.Fawcett & S.Turner

QUARRY LIAISON/CUTTING –. Councillor K.Brown (Plan Consultation), Cllr Richardson for any site visits & Chairman.      

69/21 DATES AND TIMES OF MEETINGS FOR THE COUNCIL YEAR 2021/22

RESOLVED:  The Schedule of Meeting dates  & Venues were discussed for the year 2021/22.

The Parish Council approved delegated powers to the Chair and Clerk, and in consultation with the Vice Chair if necessary.  

To be reviewed on a monthly basis, taking into consideration the Government’s Coronavirus Roadmap, and easing of social distancing measures.

Councillors disappointed that meetings cannot be held Thursday’s, due to the sharing of the venue with another Group. The Clerk is to seek further information from the Village Hall Secretary for future bookings and advise Council further.   

70/21   COUNCIL SIGNATORIES FOR THE FORTHCOMING YEAR ON ALL BANK ACCOUNTS

RESOLVED:  Signatories to remain the Same, Cllr Woodall, Cllr Smith, Cllr Hunter & the Clerk.

71/21  PRESENT:  A.Woodall (Chair), P.Smith (Vice Chair),  K.Brown, S.Turner, R.Elvidge, J.Richardson, L.Fawcett.  Ward Councillors; Cllr Meredith & Cllr Mrs P.Smith.

72/21  APOLOGIES:   Cllrs T.Gill. (Dale Ward).

Cllr Mrs E.Hunter. RESOLVED – Special dispensation (Extended leave of absence for a further 6 months)

73/21  OPEN FORUM  –  No Members of the Parish present.

74/21  DECLARATION OF INTEREST   –  Cllr R.Elvidge declared a Pecuniary Interest in Agenda Item 16a (Hornsea Four).

75/21  MINUTES

RESOLVED:   Minutes of the meeting held 1st April 2021, were then approved as a true & correct record.

76/21 LOCAL POLICING TEAM

To receive Apr 21 – monthly update newsletter for Hessle, South Hunsley & Dale Wards    –  Noted.

77/21 – LITTLE WEIGHTON PLAYING FIELDS

  1. Fencing around the Dog Walk Area

            RESOLVED – It was agreed that 3 Quotations would be sought.

  • Painting of Play Equipment – The date for painting has changed and will now take place W/c 7th June 2021.  Barriers will need to be erected and Health & Safety Signage.
  • Gate Opening/Closing – To confirm Volunteers.
  • Football Nets/Goal Posts – To liaise with both Football teams to discuss mutual date to remove the nets & goals into storage at the end of the season.
  • Electrical Inspection – An inspection of the Bowls Club and Pavilion is to be carried out.  Clerk to organise.

                                                                        17                                      Chair_____

78/21 PLANNING

Decisions – 21/00642/PLF – Erection of single storey extension to the side and rear at 8 Station View, Little Weighton.  – APPROVED

PLANNING ENFORCEMENT  – Information to be sent to ERYC Enforcement Officer following Councillor’s enquiry.

Croft Park –  Meeting with Stephen Hunt, held via Zoom on Monday 19th April 2021 at 2.00pm  – Councillors K.Brown, Cllr Meredith, Cllr Gill, and the Clerk in attendance, along with ERYC Officers, and 4 residents of Brackenwoods/New Village Road. 

Cllr Brown reported how disappointing it is to hear that little can be done in respect of Croft Park and the Caravans that have now been erected on site. Licensing approval for up to 27 Caravans was approved by ERYC only in March this year.  The Licensing approval does not go out for public consultation despite residents asking if the Parish Council and residents can be informed.  Distancing between Caravans was also discussed, along with TPO’s and drainage. 


Stephen Hunt listed points raised during the meeting and advised he would gain information and update us further.    

Little Weighton Cutting   Councillors K Brown and Cllr R.Meredith both spoke at the ERYC Planning Committee meeting held 29.4.21 regarding application 19/03588/CM.   The Committee did not feel informed enough to decide and agreed to hold a site visit.  Cllr Meredith will confirm date when application is bought back to Committee.

79/21 COMMUNICATIONS

Newsletter – The next edition of the Newsletter will be produced ready for the Summer. (June deadline for articles), Distribution in July 2021.

Website Update – Cllr Smith attended a Website Accessibility training event and confirmed the Parish Council site meets its requirements.

80/21  CORRESPONDENCE RECEIVED

Hornsea FourNewsletter April 2021 – NOTED
ERYCRecovery & Support Workshops – NOTED Remote Meetings – NOTED   

81/21   EAST RIDING OF YORKSHIRE COUNCIL

Surface Dressing Programme will commence 6.4.21 in the East Riding with a view to completing all works scheduled by September 2021.   Skidby Road, Little Weighton identified for works.

82/21  ERNLLCA

  1. Membership Fees approved for 2021/22
  2. Chief Executive Bulletin – Noted   
  3. Training Programme – Cllr Smith expressed to attend 2 Training Course.

83/21 FINANCE  & GOVERNANCE

  1. Internal Auditors Report for the Financial Year ended 31.03.2021 – APPROVED.
  • Year End Accounts to 31.3.21 – The Accounting Statement & Governance Statement were presented to Council and APPROVED. The Chair and Clerk to sign.                                                          18                                                 ____Chair
  • Exercise of Public Rights – RESOLVED The dates of the period for the exercise of public rights were approved to commence on Monday 14 June 2021and ending on Friday 23 July 2021 as suggested by the External Auditor.
  • Annual Rents
  •  Allotments – 0% increase.
  •  Advertising – Small Adverts increased charge from £40 to £50 (4 Editions)

        Large Adverts increased charge from £65 to £75 (4 Editions)

  •  Highways Storage Area and Football Fees – Information to be gathered and presented to Councillors for decision.
  • Bowls Club recharge for Utilities to continue. 
  • Asset Register, Risk Assessment, Financial Regulations  & Standing Orders.  APPROVED.   Policies to be reviewed in the year or on change of legislation.
  • Insurance Schedule for 2021/22 – APPROVED.
  • To Approve Payments presented – The Following payments were presented to the Council. 
Cheque NoPayable ToDescriptionNettVATTotal 
101662ERNLLCAMembership Fees £            546.14 £                 –   £            546.14
101663EONElectricity £            178.35 £            8.92 £            187.27
101664Business StreamWater £            239.59 £                 –   £            239.59
101665LW Bowls ClubGrant £            260.00 £                 –   £            260.00
101666AJACSAnnual Audit (Internal) £            295.00 £                 –   £            295.00
101667ERYC SuppliesCopier Paper, Ink Cartridges £            244.20 £          48.84 £            293.04
101668East Riding Pension FundPension Contributions £            205.21 £                 –   £            205.21
101669HMRCMonthly Contributions £            187.90 £                 –   £            187.90
101670Came & CompanyParish Insurance £            899.31 £                 –   £            899.31
101671ClerkPost, Travel & Zoom £              77.12 £            4.24 £              81.36
101672CPREMembership  £              36.00 £                 –   £              36.00
S/O (28th April)Salaries  £            670.41 £                 –   £            670.41
DIRECT DEBITInformation CommissionerData Protection Renewal Fee £              35.00 £                 –   £              35.00
    £         3,874.23 £          62.00 £         3,936.23
Income
ERYCPrecept£12,320.00

RESOLVED – That the payments presented are approved.

84/21  WARD COUNCILLORS REPORT

Councillor Meredith reported that No date known for Stoneledge application to be discussed at ERYC.    Croft Park had already been discussed along with Little Weighton Cutting.

Councillor Mrs P.Smith advised that her term as Chairman of  East Riding Council will end on Thursday 13th May 2021.

85/21  HIGHWAYS

Rowley Road Footpath – Concern raised over the footpath on Rowley Road near Station View, and towards the railway bridge.  – Raised with ERYC Highways Officer.  – No further update.

                                                                         19                            ________ Chair

86/21 GROUNDS MAINTENANCE

Remembrance Day Silhouettes – The clerk reported that approximately 8 residents made contact advising that they would like a display at the top of The Butts and one resident who would like a silhouette for their own Garden.  Councillors asked the clerk to bring further, silhouette supplier examples and costs to the Council for their consideration.

Village Entry Planters – No sketch received from any Village artists.  Designs circulated from the Web.  Further information to be sought.

87/21 MATTERS FOR INCLUSION ON THE NEXT AGENDA

*      Planning Enforcement

There being no further business the Chairman Closed the Meeting at 9.05 pm.

    Signature:      Dated: