THE ANNUAL GENERAL MEETING OF THE COUNCIL HELD ON WEDNESDAY 4TH MAY 2022

IN THE VILLAGE HALL, OLD VILLAGE ROAD, LITTLE WEIGHTON 65/22 ELECTION OF CHAIR FOR THE COUNCIL YEAR 2022/23

Councillor A.Woodall was proposed by Councillor R.Elvidge, and Seconded by Councillor Councillor S.Turner.

RESOLVED – That Councillor A.Woodall is elected as Chairman until the date of the Annual Meeting of the Council in 2023.

DECLARATION OF ACCEPTANCE OF OFFICE – The Chairman signed the Declaration of Acceptance of Office which was witnessed by the Clerk.

66/22 ELECTION OF VICE CHAIR FOR THE COUNCIL YEAR 2022/23

Councillor P.Smith was proposed by Cllr Turner and Seconded by Councillor Raymond.

RESOLVED – That Councillor P.Smith is elected as Vice-Chairman until the date of the Annual Meeting of the Council in 2023.

67/22 ELECTION OF COMMITTEES FOR THE COUNCIL YEAR 2022/23

  1. PLANNING COMMITTEE that planning matters are discussed by three members, plus one reserve, until the date of the Annual Meeting of the Council in 2023.

RESOLVED:   Councillors;       P.Smith, J.Richardson, R.Elvidge. Cllr                         K.Brown (Consultation on plans) S.Turner (reserve)

  • FINANCE COMMITTEE – RESOLVED Financial matters are discussed by three members, until the date of the Annual Meeting of the Council in 2023, in addition HR Matters will also be conducted by this Committee.

RESOLVED: Councillors: K.Brown, S.Turner, P.Smith (Chairman attends)

  • COMMUNICATIONS COMMITTEE – Resolved that this will be dealt with by Full Council and no separate committee.

68/22     APPOINTMENT OF INTERNAL AUDITOR – Alan Johnson has now retired.

RESOLVED: The clerk will seek a new Internal auditor.

69/22 APPOINTMENT OF REPRESENTATIVES OF THE COUNCIL TO OTHER BODIES FOR THE COUNCIL YEAR

RESOLVED:  ERNLLCA –  Councillors: Councillor L.Fawcett & S.Turner

QUARRY LIAISON/CUTTING –. Councillor K.Brown (Plan Consultation), Cllr Richardson for any site visits & Chairman.

70/22 DATES AND TIMES OF MEETINGS FOR THE COUNCIL YEAR 2022/23

RESOLVED: The Schedule of Meeting dates & Venues were discussed for the year 2022/23.

71/22 COUNCIL SIGNATORIES FOR THE FORTHCOMING YEAR ON ALL BANK ACCOUNTS

RESOLVED: Signatories Cllr Woodall, Cllr Smith & the clerk. Cllr Hunter to be removed.

72/22 PRESENT: A.Woodall (Chair), K.Brown, S.Turner, R.Elvidge, L.Fawcett, N.Armstrong, A.Raymond & Ward Councillors; Cllr Meredith & Cllr Mrs P.Smith.

73/22 APOLOGIES:   Cllrs P.Smith, J.Richardson, T.Gill. (Dale Ward).

74/22 OPEN FORUM – One Members of the Parish present.

75/22 DECLARATION OF INTEREST – Cllr Turner declared a Pecuniary Interest in Agenda Item 14(a1) and Agenda Item 16 (Village Hall).

76/22 MINUTES

RESOLVED: Minutes of the meeting held 6TH May 2022, were then approved as a true & correct record.

77/22 LOCAL POLICING TEAM

To receive Apr 22 – monthly update newsletter for Hessle, South Hunsley & Dale Wards      –

Noted.

78/22 – LITTLE WEIGHTON PLAYING FIELDS

The Chairman asked Councillors to find alternatives for the equipment that has been removed.

79/22 PLANNING

A1. 22/010323/ATPLF – Construction of 4 Silage Clamps with associated access following demolition of existing boundary at Land East of 4U Fresh Produce Limited, Unit 6 Plaxton Bridge Road, Woodmansey.

RESOLVED – That the application is outside the Parish Boundary and have no comment to make to this proposal.

A2. 22/01374/PLF – Erection of a detached dwelling following demolition of existing garage block with associated works for parking and access together with pedestrian link to footpath on Old Village Road for new dwelling (Resubmission of 21/04377/PLF)

RESOLVED – That this application is recommended for Refusal. The Councils decision remains the same on application 21/04377/PLF.

B1. Decisions – 22/00498/PLF – Erection of single storey porch extension to front at 9 White Gap Road, Little Weighton HU20 3XB. – APPROVED

B2. 22/00143/PLF – Conversion of Stable block to dwelling with associated works, erection of a timber storage building and erection of a shed (Retrospective Application).- REFUSED

C. PLANNING ENFORCEMENT  – No Issue.

Monitoring Items

  • Stoneledge no Issue
  • LW Cutting – no Issue

80/22 COMMUNICATIONS

Newsletter – The next edition will be produced July 22.

Website Update – The new website is progressing, initial documents uploaded ready to go live.

Queens Jubilee – Waiting for final events list. Additional bunting to be purchased.

81/22 CORRESPONDENCE RECEIVED

LW Village HallApplication for a Grant Award received. Discussion took place. RESOLVED –It was agreed that the award would be made for the Parish Events, and that recognition of the Parish Councils support is noted in any Fliers/leaflets produced.
Village Tidy GroupRequest for Litter Picker Equipment – RESOLVED – 2 packs (4) to be ordered.
LW Bowls ClubA letter of thanks for the Grant Award was received. NOTED.

82/22  EAST RIDING OF YORKSHIRE COUNCIL

Streetscene Walkabout will take place on Friday 20th May 9.45 am. Potholes in Bentley, Hedges overgrown on public footpaths were discussed and will be reported ahead of this meeting.

83/22 ERNLLCA

  1. Bulletins received and noted.

84/22 FINANCE & GOVERNANCE

  1. Annual Rents
    1. Allotments – 0% increase.
    1. Advertising – Small Adverts £50 (4 Editions)

Large Adverts £75 (4 Editions)

  • Highways Storage Area – £700.00 to be invoiced to ERYC.
    • Football Fees – LW FC & CForce United – £500.00 per season including utilities. LW Veterans £120.00 (3 Games) £30 thereafter per game.
    • Bowls Club recharge – To be discussed further.
  • Asset Register, Risk Assessment, Financial Regulations & Standing Orders.

APPROVED. Policies to be reviewed in the year or on change of legislation.

  • Insurance Schedule for 2022/23 due for renewal 31st May 2022. Chair asked that once the renewal is received it is circulated for comments and decision made for renewal or if further quotations are to be sought. –APPROVED (Delegated Decision once Renewal/quotations received).
  • To Approve Payments presented – The Following payments were presented.
Cheque NoPayable ToDescriptionNettVATTotal
101753LW Bowls ClubGrant Award£80.000.00£80.00
101754ClerksPost, Travel, Microsoft (Annual), Zoom, S/o Change£  202.57£       3.45£ 206.02
101755R J BensonApril Maintenance£  145.00£           –£ 145.00
101756LW Village HallParish Council Meeting (May)£       30.00£            –£ 30.00
  101757East Riding Pension Fund  Pension Contributions  £  208.76  £            –  £ 208.76
101758HMRCPAYE/NI Contributions£  172.79£            –£ 172.79
101759CPREMembership Fee£       36.00£            –£ 36.00
  DDInformation Commissioner  Annual Fee  £       35.00  £            –  £ 35.00
S/O 28.04.22Clerks SalaryStanding Order£  670.41£            –670.41

Income – £12,750.00 Precept (ERYC)

RESOLVED – That the payments presented are approved.

85/22 WARD COUNCILLORS REPORT

Councillor Meredith reported that he would be attending the ERYC Streetscene Walkabout on 20th May 2022.

86/22 GROUNDS MAINTENANCE

Lilac Grove – The handyman provided a quotation and the Clerk reiterated costs previously paid It was agreed that the Handyman be asked for a further quotation to include a ‘Sleeve/protector’ for the timber and a fixed price.

Bentley Pond – To be removed from the Handyman’s Schedule.

A resident raised concern with untidiness of grounds to the field perimeter. Requires strimming and tidying. The Chairman will review the works required.

87/22 HIGHWAYS

Potholes Reported by Cllr Elvidge – This will be raised at the Village Walkabout.

88/22 MATTERS FOR INCLUSION ON THE NEXT AGENDA

  • New Village Road – Highways officer advised that if parked cars are left obstructing New Village Road, then they should report to the Police. No Yellow Lines can be placed on the Highway and residents are asked not to paint any lines on NV Road as they will not be enforced

There being no further business the Chairman Closed the Meeting at 9.00 pm.

    Signature:    Dated: